Fitness instructor induction checklist
Onboarding checklist template
- Employee
- Role
- Start date
- Buddy or manager
Induction
From the signed offer to the end of the first month
| Done | Task | Due | Date | Initials |
|---|---|---|---|---|
| Before the first shift | ||||
| Check their fitness qualification and registration are currentKeep a copy on file with the expiry date. | Before day 1 | |||
| Check their first aid and CPR certificates are current | Before day 1 | |||
| Collect proof of insurance if they work as a contractorContractors usually need their own professional indemnity and public liability cover. | Before day 1 | |||
| Complete any background check the role needs, such as for working with children | Before day 1 | |||
| Set up their logins for the booking, member and payroll systems | Before day 1 | |||
| Order their uniform and name badge | Before day 1 | |||
| First shift | ||||
| Tour the facility, including staff-only areas and where the main switches are | Day 1 | |||
| Show every emergency exit, the assembly point, the first aid kit and the AED | Day 1 | |||
| Walk through the emergency, injury and incident report procedures | Day 1 | |||
| Show how to start, stop and emergency-stop each type of cardio machine | Day 1 | |||
| Introduce them to the team and the duty manager on each shift | Day 1 | |||
| Explain the dress code, phone use and conduct standards on the floor | Day 1 | |||
| First week | ||||
| Shadow at least two classes or sessions run by an experienced instructor | Week 1 | |||
| Train on member check-in, bookings and the health screening formIncluding what to do when a member’s answers mean they need medical clearance. | Week 1 | |||
| Train on the opening and closing checklist and the cleaning rounds | Week 1 | |||
| Train on the equipment inspection and how to tag a machine out of order | Week 1 | |||
| Teach a class or session observed by the lead instructorGive feedback against your class standard, from the welcome and safety briefing to the cool-down. | Week 1 | |||
| First month | ||||
| Check every induction task is complete and signed | Month 1 | |||
| Hold a 30-day check-in and agree their goals | Month 1 | |||
| Ask for their feedback on the induction | Month 1 | |||
- Completed by
- Checked by (manager)
- Date
- Notes
