Free register template

License and certification tracker

A license and certification tracker lists every license, registration and background check your business and your staff need, who holds each one, and when it expires. Checking it each month means renewals start before the expiry date, not after an inspector, a client or an insurer asks to see a current copy.

Updated November 2026 · PDF, Word and CSV · Free to use, don’t resell

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Check this template against your local regulations and your own policies before you use it.

Business
Kept by
Last reviewed

One row per license. Responsible: the person responsible for it.
Status: Current, Renewal in progress or Not needed any more.
In Wikidoc, whoever is in Responsible is reminded on their Home page before Expiry date (30 days ahead).

License or check	Held by	Type	License number	Issued by	Issue date	Expiry date	Responsible	Status

Common questions

What should a license tracker include?

The license or check, who holds it, the type, its number, who issued it, the issue and expiry dates, who is responsible for renewing it and its status. Keep a copy of each current license with the tracker.

Which staff licenses and checks should I track?

Anything a role needs by law or by contract, such as a professional registration, a trade license, a working with children or background check, first aid or a driver's license. Which ones apply depends on your industry and location, so check your local rules.

How far ahead should I renew a license?

Start at least 30 days before it expires, and longer for licenses that need a course, an assessment or a check that takes weeks. Your regulator may also set a deadline for applying.

Can Wikidoc remind people before a license expires?

Yes, on the Team plan. Get started opens a Licenses register with these fields. The person who holds the license and the person responsible both see it on their Home page 30 days before it expires.

License and certification tracker

How to use this template

Use it in Wikidoc

Open it in Wikidoc

Make the fields yours

Get reminded on Home

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Common questions

What should a license tracker include?

Which staff licenses and checks should I track?

How far ahead should I renew a license?

Can Wikidoc remind people before a license expires?

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