Free register template

Contractor register template

A contractor register is the list of contractors who work on your sites or with your clients, with their contact details and the dates their license, insurance and induction run out. Checked before each job, it shows at a glance whether a contractor is approved and covered to do the work today.

Updated November 2026 · PDF, Word and CSV · Free to use, don’t resell

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Contractor register template

Register template

Check this template against your local regulations and your own policies before you use it.

Business
Kept by
Last reviewed
  • One row per contractor. Engaged by: the person responsible for it.
  • Status: Onboarding, Approved, On hold or No longer used.
  • In Wikidoc, whoever is in Engaged by is reminded on their Home page before License expiry (30 days ahead), Insurance expiry (30 days ahead) and Induction due (14 days ahead).
Contractor or businessTrade or serviceContact namePhoneLicense expiryInsurance expiryInducted onInduction dueStatus

How to use this template

  1. Step 1

    Add each contractor before their first job, with a contact name and phone number.

  2. Step 2

    Ask for a current license, insurance certificate and any safety plan, and write down each expiry date.

  3. Step 3

    Induct them to your site or service, record the date, and mark them Approved.

  4. Step 4

    Before booking a job, check that their license, insurance and induction are still current, and put them On hold if any have expired.

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Common questions

What should a contractor register include?

The contractor's business and trade, a contact name and phone number, their license and insurance expiry dates, when they were inducted and when the induction is next due, and whether they're approved to work. Keep copies of the certificates with it.

What insurance should contractors have?

Usually public liability insurance, and workers' compensation if they employ staff. Some contracts also ask for professional indemnity cover. Ask for a current certificate and check the amounts your contract or client requires.

Do contractors need a site induction?

Most workplaces induct contractors before their first job so they know the site's hazards, emergency procedures and rules, and many repeat it every one to two years. A work health and safety regulator may expect it; check your local rules.

Can Wikidoc track contractor expiry dates?

Yes, on the Team plan. Get started opens a Contractors register with these fields, and the person who engaged the contractor is reminded on their Home page before a license, insurance or induction date.

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