Free flowchart template
A policy approval and review flowchart shows how a new or updated policy gets from draft to use. The owner drafts it and consults the people it affects, the approver approves it, rejects it or asks for changes, and once approved it's published, staff are trained and a review date is set so it doesn't go stale.
Updated November 2026 · Opens in Wikidoc as a process map · Free to use, don’t resell
Step 1
Open the template in Wikidoc. It opens as a process map you can edit.
Step 2
Rename the lanes to your roles, such as compliance manager and owner or board, and add a lane for legal review if you use one.
Step 3
Put your review periods and approval times in the steps' details.
Step 4
Link the policy template and document control procedure to the draft and publish steps.
The template opens as a process map, laid out with its lanes, steps and decisions, ready to edit.
Rename the lanes to your team’s roles, change the questions to match your rules, and add or remove steps.
Attach your SOPs and checklists to the steps, so whoever does the work can open the instructions from the map.
This works on the Free plan: up to 10 process maps from templates, free forever.
Purpose
Scope
Definitions
SOP
One structure for every policy: purpose, scope, rules and review.
PDF · Word
Procedure
1Give the document an owner and a number
2Draft it from the template
3Review and approve it
SOP
Write, approve, publish, review and retire documents, one live copy each.
PDF · Word
Flowchart
A request, a decision by the approver, and what happens either way.
Opens in Wikidoc
Register
Every rule that applies to you, what you do and the evidence.
PDF · Word · CSV
About the role
Days 1–30, learn
Days 31–60, contribute
Document
What a new hire learns, does and achieves in three months.
PDF · Word
Obligations
Check for new or changed laws, license conditions, contracts and standards since last year
Update the obligations register, and give each new obligation an owner and what you do about it
Mark obligations that no longer apply, such as for a service you've stopped
Checklist
Once a year: obligations, policies, licenses, training, audits and actions.
PDF · Word · CSV
Draft it, consult the people it affects, submit it, have the approver check it against your obligations and decide, then publish it with a review date and train the people affected.
Someone senior enough to make it stick, usually the owner, a director or the board for major policies, and a senior manager for operational ones. Write down who approves which policies in your document control procedure.
No. Approval shows the policy was checked and agreed, but whether it meets the law depends on what it says and how it's followed. Check it against the rules for your industry and country.
Yes. It opens in Wikidoc as a process map you can edit at no cost, and the Free plan covers up to 10 maps made from templates.
The operations management platform for SMEs that turns the way they work into a documented, repeatable, and teachable system.
