Free register template

Incident register template

An incident register is the running record of every injury, near miss, complaint and data breach in your organization: when and where it happened, what was done straight away, and whether it must be reported to a regulator. Kept up to date, it shows the patterns that a pile of separate incident reports hides.

Updated November 2026 · PDF, Word and CSV · Free to use, don’t resell

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Check this template against your local regulations and your own policies before you use it.

Business
Kept by
Last reviewed

One row per incident. Handled by: the person responsible for it.
Status: Reported, Investigating, Action needed or Closed.
Severity: Minor, Moderate, Serious or Critical.
In Wikidoc, whoever is in Handled by is reminded on their Home page before Action due (7 days ahead).

Summary	Type	Severity	Date occurred	Location	What happened	Immediate action	Must be reported to a regulator	Handled by

Common questions

What is the difference between an incident register and an incident report?

An incident report is the full account of one incident, often with witness statements and photos. The register is the one list of every incident, so you can see them together, track the actions and spot repeats.

Do I have to report an incident to a regulator?

It depends on where you are and what happened. Serious injuries are usually reportable to a work health and safety regulator, some data breaches to a privacy regulator, and some care incidents to a care quality body, often within a set time. Check your local rules.

Should near misses go in the incident register?

Yes. A near miss is an incident where nobody was hurt this time, and recording them is often the earliest warning of a hazard that will cause harm later.

Who should be able to see the incident register?

Incident records often hold health details and names, so keep the register to the people who need it. In Wikidoc an incident register starts as Private, so Managers and Admins see every record and Editors see only the incidents they logged.

Incident register template

How to use this template

Use it in Wikidoc

Open it in Wikidoc

Make the fields yours

Get reminded on Home

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Common questions

What is the difference between an incident register and an incident report?

Do I have to report an incident to a regulator?

Should near misses go in the incident register?

Who should be able to see the incident register?

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